The final bid check for forms, pricing and approvals
Compare the pack with the tender, check required forms and pricing, and confirm approvals before the deadline.
The final review is the point where the team checks the pack as the buyer will receive it. Reading the draft once more is useful, but a structured check catches a different class of problem: missing attachments, inconsistent prices and unresolved approvals.
Use the latest tender documents and addenda as the reference for this review. Assign one person to confirm that every open item has an owner and a resolution.
Match the pack to the tender
Compare the contents of the submission pack with the buyer's document list and instructions. Confirm that required forms are present, the correct versions were used, and fields requiring a signature or date have been reviewed.
- Are all requested documents included?
- Are required forms completed and signed where needed?
- Have changes in the latest addendum been reflected?
Check one price everywhere
Compare the pricing schedule, summary, tax treatment and any amount quoted in the written response. Confirm units, quantities and totals. When a buyer supplies a pricing template, use that document as the final point of comparison.
Confirm the release decision
Resolve the outstanding review comments or record why an item remains open. Ask the authorised reviewer to check the complete pack, not a previous draft. Finally, confirm the submission channel and allow time for the upload or delivery to finish before closing.
- Who approved this version?
- Which file is the final version?
- Has the team allowed enough time for the actual submission step?
Finish with one approved file set, a clear submission owner and a record of the version the team released.